Most freight paperwork is still typed in by hand.
CMRs, delivery notes and customs papers arrive as paper, photos and PDFs, and someone retypes them into the TMS. Every typo comes back later as a rejected invoice, a dispute or a fine.
Transport documents
Planners retype CMRs, delivery notes and booking confirmations into the TMS.
The scan or phone photo comes back as clean data, ready to check and use.
Proof of delivery
Signed PODs sit in a pile until someone matches them to the right shipment.
Each POD is matched and filed the day it arrives, so invoices go out sooner.
Freight invoice audit
Checking carrier invoices against agreed rates takes days every month.
Only the lines that don't match your rates or quantities land on someone's desk.
Dangerous goods and customs
ADR declarations and customs files are checked line by line.
Missing or inconsistent fields are caught in the office, before the truck leaves.
Claims and damage
Photos, delivery notes and driver statements get pieced together by hand.
One summary of what happened and who signed for what, plus a first draft reply.
Customer questions
The same status and paperwork questions, all day, in several languages.
Draft replies in the customer's language, based on your own procedures and terms.
What it adds up to for you.
Slide to the number of documents you handle a day. Every figure on the board recalculates.
Estimate based on 6 min manual entry vs 1 min review per document, 1 typing error per 50 manual entries, 90% caught, 38-hour week, EUR 42 per hour, 46 working weeks.
Your team handles the exceptions.
Routine documents go straight through. The few that need attention arrive with the problem already highlighted.
Capture and read
Scans, phone photos, email attachments and PDFs come in as they are. OCR and AI read each document and recognise what it is, whatever the layout.
Check against your data
The data is compared with the order, agreed rates and weights. Matches go through. Anything that doesn't add up is flagged for a person.
Route and file
Clean data goes on to your TMS and invoicing, and the original is filed against the shipment, findable in seconds.
Ready for paperless freight. Whatever still arrives on paper.
From July 2027, EU authorities must accept electronic freight data. Your partners will keep sending paper and PDFs for years. AI turns it into clean data today.
- A person checks every document the system flags. Nothing doubtful goes through on its own.
- Clean data flows into the TMS and invoicing systems you already use.
- Documents and extracted data stay on GLBNXT infrastructure in the EU.
- Shipment and customer data is never used to train AI models.
- Guardrails can mask driver names and other personal data before a request reaches a model, which helps keep data use to a minimum.
- GLBNXT is ISO 27001:2022 certified for information security.
Questions from transport companies.
Which documents can it read?
CMRs, delivery notes, proofs of delivery, invoices, weighbridge tickets, and customs and ADR papers, as scans, phone photos or PDFs. Poor scans and handwriting are flagged for a person to check.
Do we need to replace our TMS?
No. It works alongside the systems you already use. The extracted data goes into your TMS and invoicing through an export or a connection.
Isn't eCMR or eFTI solving this already?
Only for documents that start out digital. AI handles everything that still arrives on paper or as a PDF, before and after 2027.
How quickly can we start?
Start with one document type, such as CMRs or proofs of delivery. A trial account works straight away, and for a pilot we plan the setup with you in a kickoff call.